Conducting Research in CMS
Charlotte-Mecklenburg Schools (CMS) will allow qualified individuals and organizations to engage in professional research and evaluation projects with potential to improve learning conditions, student outcomes, and staff or program effectiveness in CMS. This provision applies to individuals or agencies not associated with CMS and to CMS employees conducting research outside the scope of their employment with CMS.
All persons interested in conducting research in CMS must obtain approval from the CMS Office of Accountability in addition to IRB approval from a university or private IRB. The university or private IRB approval must be obtained prior to submitting a research application to CMS. Research includes, but is not limited to, surveys, interviews, focus groups, and classroom observations involving CMS students and staff. This generally includes program evaluation. CMS defines program evaluation as an evaluation conducted only for internal use for the purposes of making programmatic decisions. If you are conducting an evaluation that will be published in whole or in part (including websites, brochures, presentations, etc.) this is considered a research study by CMS and you must complete the CMS research application process.
Researchers who would be collecting data during first semester of 2019-20 must submit an application by June 3, 2019.
Researchers who would be collecting data during second semester of 2019-20 must submit an application by November 4, 2019
Procedure for Submitting A Research Application
- List of CMS departments and contacts for letter of support
- Due to federal and local regulations (i.e., FERPA and CMS policies) regarding student confidentiality, we limit the number of demographic variables that we can share without parental consent in order to keep the data de-identified. This is because the combination of seemingly de-identified demographic variables may inadvertently identify a single individual. This guideline is in place for the protection of human subjects in research studies. Our highest priority when sharing data is protecting the identity of our students. We understand that this may limit a researcher's ability to conduct analyses based on demographic characteristics. A researcher may decide to obtain informed consent for parents to allow CMS to release more detailed student information.
Please note the following regarding data availability:
Due to changes in all math tests created by NC DPI in the 2108-19 school year, we will not receive any math standardized test data (i.e., Math EOGs, Math I, Math III) until later in the fall that we normally do.
Next year (2019-2020), this will be the case for literacy assessments (i.e., EOGs, English II).
The following are data variables available from CMS:
- Student level variables
- Teacher level variables
- School level variables
- District level variables
4. Complete the Application to Conduct Research in Charlotte-Mecklenburg Schools. You will complete a registration form (see link below), then receive an email with a unique link to your application from JotForm. This link is unique to your application and will allow you to save and return to your application. Please save the email as it is the only copy of your unique link. Please note that the program will only save pages where all required items have something entered after clicking on the NEXT button. You may use a placeholder for incomplete required questions and complete the required questions when you return to the application.
5. Send the $50 application fee to the attention of Ms. Susie Freije: Office of Accountability, Charlotte-Mecklenburg Schools, 4421 Stuart Andrew Blvd, Suite 250, Charlotte, NC 28217. Checks should be made out to Charlotte-Mecklenburg Schools.
Questions about the application? Contact Susie Freije firstname.lastname@example.org
Neither University IRB approval nor district level support guarantees approval by the Research Review Panel. While the University IRB is reviewing the study to ensure human subjects protections, the CMS Research Review Panel is reviewing the study for the following:
- to ensure human subjects protections
- alignment with curriculum and Strategic Plan
- data availability
- protection of instructional time
- minimizing the burden on staff, schools, and students.
- Research study follows all the CMS Research Request Guidelines.
- High level of scientific rigor and technical proficiency demonstrated in methodology and data analysis plan
- Alignment between research questions, methodology, and data analysis plan
- Reliable and valid data collection instruments
- Directly benefits the district (not just education profession in general)
- Benefits for the district outweigh demands on district and school staff and students as determined by the Research Review Panel.
- Results can be generalized to group larger than study sample.
Application Review Calendar
The Research Review Panel meets once a month to review applications. Please see the calendar below for review dates and deadlines to submit applications and supporting documents:
|Research Review Panel Meetings||All materials submitted by (close of business)|
|Wednesday, July 10, 2019||Monday, July 1, 2019|
|Wednesday, August 14, 2019||Monday, August 5, 2019|
|Monday, September 16, 2019||Tuesday, September 3, 2019|
|Wednesday, October 14, 2019||Monday, October 7, 2019|
|Wednesday, November 13, 2019||Monday, November 4 2019|
|Wednesday, December 11, 2019||Monday, December 2, 2019|
|Wednesday, January 15, 2020||Tuesday, January 6, 2020|
|Wednesday, February 12, 2020||Monday, February 3 2020|
|Wednesday, March 11, 2020||Monday, March 2, 2020|
|Wednesday, April 15, 2020||Monday, April 6, 2020|
|Wednesday, May 13, 2020||Monday, May 4, 2020|
|Wednesday, June 10, 2020||Monday, June 1, 2020|
|Wednesday, July 13, 2020||Monday, July 6, 2020|
|Wednesday, August 12, 2020||Monday, August 3, 2020|
- February 1-28
- November 1-30 (Teachers)
- April 1- May 1 (Teachers)
- March 2- March 31 (Principals)
- September 10-16 (3rd grade students)
- October 16 (High School Students)
- December 13-19 (Early College and Middle College High School Students)
- January 16-23 (High School Students)
- May 4-15 (High School Students)
- May 11 -20 (Early College and Middle College High School Students)
- May 26- June 9 (All Students)
If you have any questions, please contact Lindsay Messinger, Director of Research, Evaluation, and Analytics at email@example.com.