Communications » Communications Policies and Guidelines

Communications Policies and Guidelines


Policy BEDI: News Media at Board Meetings

The Board of Education supports the public's right to know about programs and services of the schools. If the public is to remain well informed about education, the schools must maintain a good relationship with the news media. It is the responsibility of the Public Information Office to help news media representatives in obtaining available facts accurately, quickly and conveniently.

Policy BEDJ: Broadcasts of Board Meetings

Regular Board of Education meetings will be televised whenever possible. The meetings will be broadcast live on CMS-TV, the television broadcast channel of Charlotte-Mecklenburg Schools, and rebroadcast at a later date. The decision to televise a meeting will be made by the Superintendent in consultation with the Chairperson of the Board.

Policy IJOC: School Volunteers

The Charlotte-Mecklenburg Board of Education supports community involvement by encouraging schools and departments to develop and maintain strong volunteer programs. These programs provide varied opportunities for parents and community members to be actively engaged in the academic, cultural and social development of students and families. The Board also promotes the use of innovative strategies that support families and their involvement in school-related activities.

Policy FF: Naming Facilities

The Board of Education is responsible for naming schools and all other facilities or parts of facilities. The Superintendent will write regulations that establish the process for developing a list of recommended names for the Board to consider.

Naming Entire Facilities

  1. In selecting the name of a school, consideration should be given to names that will have a special meaning to students and citizens of the community.

  2. The Board may name a new school or other existing facility for the geographic area or community in which the school is located, an historical figure or location, or for an individual who is deceased whose name has special significance and/or who made an outstanding contribution to the school or school system.

  3. The Superintendent will develop a process for recommending names for newly constructed schools, or existing or new facilities. The process should be sensitive to the historical and cultural context of the building and require the inclusion of input from community, historical and cultural groups.

Naming Parts of School Buildings or other Facilities

The Superintendent may recommend to the Board that a portion of a building, a single building on a multiple building campus, or a specific area on a campus be named for an individual whose name has special significance and/or who made an outstanding contribution to the school or school system. In special circumstances, the Superintendent may recommend to the Board that a portion of a building, a single building on a multiple building campus or a specific area on a campus be named for a commercial or corporate entity that has made significant contributions to the school or CMS.
 

Changing Facility Names

When the use of a school or other facility changes, the Board of Education, upon the recommendation of the school administration, may change the name of the building. The process to select a new name should be consistent with the procedures followed in naming a new school or facility.
 

Policy FF-R: Naming Facilities

Naming Schools

  1. The principal of a newly constructed or existing school shall have the responsibility for initiating and supervising the process of developing a list of recommended names for the Board of Education to consider.

  2. The principal shall appoint the School Name Advisory Committee (“the Committee”) which shall be representative of the school’s community and composed of students and adults. The Committee’s charge shall be to recommend to the Board of Education three names for newly constructed or existing schools, listed in order of preference.

  3. Working through the CMS Public Information Department, the principal shall publicize the naming process throughout the school community. The publicity shall contain information about how community members may give input to the Committee.

  4. In developing the list of names, the Committee shall use the following directives and guidelines:

    1. The Committee shall solicit input from community, historical and cultural groups.

    2. All decisions of the Committee should be made by consensus.

    3. All recommended names should be easily identifiable with the school and should have special meaning to students and citizens of the community.

    4. The recommended names should not be in conflict with the names of other schools, buildings, or facilities in the system.

    5. The recommended names may represent the geographic area or community in which the school is located, a historical figure or location, or an individual who is deceased whose name has special significance and /or who made an outstanding contribution to the school or school system, community, state or nation.

    6. The Committee should research the history of each recommended name and provide a summary of the research with the submitted list.

  5. The principal shall forward the Committee’s recommended names to the Regional Assistant Superintendents and the Deputy Superintendent for review and comment. The Regional Assistant Superintendents and the Deputy Superintendent may request additional information from the Committee.

  6. The Deputy Superintendent shall forward the list of names to the Superintendent and the Executive Staff for review and decision regarding presentation of the recommended names to the Board of Education.

  7. The Board of Education has the ultimate responsibility for naming schools.

Naming New or Existing Facilities

The Public Information Department or other staff designated by the Superintendent shall have the responsibility for initiating and supervising the process of developing a list of recommended names for a newly constructed or existing facility for the Board of Education to consider.

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